Committee members outline duties

Nobody can do everything, but everyone can do something! Can you offer a few hours a month to help the club?

As the new season is fast approaching, we are reminded of the work and efforts of our volunteers to make our club the best it can be. As a large club, we rely on volunteers to make sure our club runs like clockwork.

Whether you’re a player, parent or supporter, if you can offer just a few hours a month then we’d love to have you on board.

There are lots of opportunities to get involved, and If you’d like to get more information about any of the following positions or talk through volunteering with the club further, feel free speak to any committee member or your Captain.

PRESIDENT*

Senior Representative of the club

Liaison with Life Members and Vice Presidents

 

CHAIRMAN*

Overall supervision of Club administration

Ensures that business and administration is conducted in accordance with Club rules and TVSC Ltd Articles

Chairs Committee meetings and AGM

Holds the casting vote in all matters

Oversees playing matters for both sections in liaison with Deputy and Vice

Interface with County / Region / England Hockey

Hosts Annual Dinner Dance Guests

Ensures annual audit of Club account

Authorised signatory for Club cheques

By virtue of appointment sits as Board member of TVSC Ltd

 

DEPUTY CHAIRPERSON *If the Chairman is a female, this position is a male and vice versa

Deputises for Chair as necessary

Supervises all hockey playing matters for his/her section – head of section

Section League representative

Attends league meetings / represents the Club at Men’s / Ladies League AGM

Oversees Selection Committee in accordance with Club selection policy

Authorised signatory for club cheques

TVSC Board representative if required

Holds stock of Club uniform for sale to members

 

VICE CHAIRPERSON*If the Chairman is a female, this position is a male and vice versa

Supervises all hockey playing matters for his/her section – head of section

Section league representative

Attends league meetings / represents the Club at Men’s / Ladies League AGM

Oversees Selection Committee in accordance with Club selection policy

TVSC Board representative if required

Holds stock of Club uniform for sale to members

 

SECRETARY*

Convenes AGM, prepares agenda in liaison with Chair and keeps minutes

Deals with routine correspondence

Convenes committee meetings, prepares agenda and keeps minutes

Circulates letters/notices to Club members as appropriate

Maintains the Club membership list in conjunction with Board secretary

Maintains the club notice board

 

TREASURER*

Maintains the Club Account

Authorised signatory for Club cheques (sole signatory for payments up to £400)

Liaises with Membership Secretary to ensure payment of annual subscriptions

Collects annual section levy

Receives match fees and reports on arrears

Presents statement of a/c to each committee meeting

Prepares an annual statement of a/c for the AGM, together with the previous year’s a/c

 

MEMBERSHIP SECRETARY*

Maintains the Club membership list

Oversees collection of annual subscriptions

Liaises with Treasurer to ensure all players are paid up members of the club

 

FIXTURES SECRETARY*

Arranges fixtures for club teams as requested by the Committee

Confirms fixtures, as per fixture list, with opposing team’s match secretary at least 10 days in advance

Reserves and allocates pitches for home games

Advises the Selection Committee of match start times and venues, including directions to venues as appropriate

Informs Umpires Secretary of match requirements

Advises opposing teams of “early starts” to matches in accordance with league rules

Makes short notice fixture arrangements as requested by team captains

 

UMPIRES SECRETARY

Maintains list of Club umpires

Liaises with Umpires Associations for the appointment of umpires to league and non league games

Appoints umpires for games where Association umpires are not nominated

Notifies selection committee of appointments and also non availability of umpires for matches

Keeps a record of all club umpires’ appointments and submits details to appropriate Association for affiliation purposes although this is primarily the responsibility of individual umpires

 

TEAM CAPTAINS

Primary responsibility for team selection under advice of Chair of Selection committee

Notifies players of their selection and non selection as appropriate

Attendance at committee meetings as and when requested

Ensures correct turn out, including shirt numbering

Maintains team discipline

Collects match fees, completes match fee book and ensures payment to Treasurer

Ensures proper hosting of visiting teams

Maintains team first aid kit

Provides match balls

In event of match cancellation ensures that the Chairman, umpires Secretary and Fixture Secretary is informed

Phones through league match results to appropriate league secretary and completes and emails relevant team and result documentation

Holds keys and security codes for admission to the clubhouse

NB

In the event of a Squad Manager being appointed, certain of the above duties will be undertaken by him/her – see duties of Squad Manager

All captains are encouraged to appoint a Vice Captain and to delegate duties as appropriate

 

SQUAD MANAGER (when appointed) 

Attends selection meeting and informs players of their selection (incl non selection) and match arrangements

Responsible for Squad fitness training

Makes decision on rolling substitutions during matches

Collects and collates match fees for onward transmission to Treasurer

Liaises with Press Secretary

Provides match balls

Maintains team first aid kit

In event of match cancellation ensures that the Chairman, umpires Secretary and Fixture Secretary is informed

Deals with match result requirements

 

 

SENIOR CLUB COACH

Recommends the coaching strategy for the Club

Co-ordinates the coaching programme, allocating club coaches to task

Observes Club XI’s during matches and analyses performance

Assists with team selection

Presents coaching viewpoint to committee meeting

Recommends player with potential for coaching courses

 

Junior Section Rep*

Devises youth development policy

Establishes point of contact with local schools

Organises, in conjunction with Club Coach, training for young players

Controls equipment provided by the Club for youth hockey

Assists integration of young players into the Club’s adult sides

Keeps Club committee informed about developments in youth section

 

PLAYERS REPRESENTATIVES

Acts as a point of contact (other than Captain or other Committee Member) for players to approach in the event of selection queriesDe

Attends general committee meetings when required

 

FUNDRAISING CO-ORDINATOR

Acts a Chairman of Fundraising Committee

Devises annual fundraising strategy to meet budget targets

Obtains club sponsorship

 

SOCIAL SECRETARY

Liaises with Fundraising Co-ordinator

Prepares an annual programme of social events

Canvasses the membership to ascertain the nature and number of social events required

 

PRESS / SOCIAL MEDIA SECRETARY

Submits match reports for press / social media publication

Identifies opportunities to gain good publicity for the club

Liaises with press, radio and TV as required

Places advertisements on behalf of the club as requested by the committee

 

CLUB WELFARE OFFICER

Ensures club abides by current legislation for protection and care of young members

Authorised signatory for DBS checks on behalf of England hockey

Point of contact for all juniors and junior parents

 

* Denotes Members of Executive Committee – all other role holders are members of the General Committee

Thinking of joining?

Contact us today if you are interested in finding out more about our club either as a player, umpire, coach or volunteer.

Get in touch

TVHC Committee

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Nick Hancock

President

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Bronwen Seeger

Chair

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Liam Elliott

Deputy Chair

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